Manage Email Notification

Talend Data Catalog provides notification emails which may be sent to users based on his/her roles/capabilities, including:

• Workflow transitions on objects where the user has a WorkflowViewercapability object role assignment, as often as defined by the server or a user, as well as reminders after a specified number of days.
• Configuration changes (e.g. add/remove model, edit connections) as often as defined by the server or a user, or build errors (in real time) on configurations where the user has the Metadata Managercapability object role assignment to that configuration.
• Server errors (e.g. server down) in real time to the user with Application Administratorcapability global role assignment.

In addition, one may subscribe to or be a watcher of models in the repository and thus receive notifications of changes to those particular models. One may also be notified after being mentioned in a HTML editor text field.

In order for any of the above to send email notification, you must first turn on SMTP notification and specify connectivity information.

Specify the Connectivity Information for the Email Server

SMTP (Custom) Service Provider

For standard SMTP servers, the setup is as follows:

Steps

1. Sign in as a user with at least the Application Administratorcapability global role assignment.
2. Go to MANAGE > Email Notification in the banner.
3. Pick Yes for ENABLE SMTP

User Information

• The SENDER ADDRESS to provide to the SMTP server what will appear as the sender in the e-mail notifications
• The REPLY TO ADDRESS to provide to the SMTP server what will appear as the reply-to address in the e-mail notifications. By default it is the same as the SENDER ADDRESS.
• The EXTERNAL URL to control the URL in the notification email that links back to Talend Data Catalog , e.g., for the object change report.

Server Information

• Specify Custom for the SERVICE PROVIDER.

• The HOST NAME for this SMTP server
• The PORT to use when connecting to this SMTP server
• The USER NAME to use when connecting to the SMTP server
• The PASSWORD to use when connecting to the SMTP server

Notification Settings

• The ENABLE WATCHER NOTIFICATIONS to allow users to subscribe to or watch an object and thus receive email notifications of any changes to those objects notification due to mentions of themselves. In this case, you may specify how long a time a particular the object change email notification summary will cover.
• One then may also set the BATCH TIME which determines the meaning of Near Real Time notification
• The WORKFLOW OVERDUE PERIOD (IN DAYS) specifies the number of days after a workflow task is assigned to user before that user is sent an email reminder of the task.

4. Click SAVE.

Example

Explore Further

SSL/TSL

Email notification supports SSL/TSL for email servers. Note, the server detects SSL/TSL automatically and you do not need to explicitly request it.

Notification emails do not mention individual changes, like before and after attribute values. They inform the user about the total number of changed objects and sample object identifiers in a summary. Each email contains a hyperlink to the application page displaying recently changed objects.

You can get email notifications with the following frequency:

• Near real time
• Daily
• Never

In order to send out notification of changes, operations or service interruptions, Talend Data Catalog requires access to an e-mail server that provides SMTP access for sending mail.

Microsoft Graph as Service Provider

Microsoft Graph is the gateway to data and intelligence in Microsoft 365. MM allows the user to send mail via the Microsoft Graph API. If the user wants to use Microsoft Graph to send mail they must specify the Microsoft 365 settings.

Steps

1. Sign in as a user with at least the Application Administratorcapability global role assignment.
2. Go to MANAGE > Email Notification in the banner.
3. Pick Yes for ENABLE SMTP

User Information

• The SENDER ADDRESS to provide to the SMTP server what will appear as the sender in the e-mail notifications
• The REPLY TO ADDRESS to provide to the SMTP server what will appear as the reply-to address in the e-mail notifications. By default it is the same as the SENDER ADDRESS.
• The EXTERNAL URL to control the URL in the notification email that links back to Talend Data Catalog , e.g., for the object change report.

Server Information

• Specify Custom for the SERVICE PROVIDER.
• The TENANT ID for this SMTP server
• The CLIENT ID to use when connecting to this SMTP server
• The CLIENT SECRET to use when connecting to the SMTP server

Notification Settings

• The ENABLE WATCHER NOTIFICATIONS to allow users to subscribe to or watch an object and thus receive email notifications of any changes to those objects. In this case, you may specify how long a time a particular the object change email notification summary will cover.
• One then may also set the BATCH TIME which determines the meaning of Near Real Time notification
• The WORKFLOW OVERDUE PERIOD (IN DAYS) specifies the number of days after a workflow task is assigned to user before that user is sent an email reminder of the task.

4. Click SAVE.

Example